Setting up questions for agencies to ask candidates

You can set up the Agency Portal to display questions for candidates, based on selection criteria held in your criteria library. You can use existing criteria or define new ones. The questions then form part of the first stage of candidate assessment for a vacancy.

This example uses an existing vacancy for Widget Operatives and sets up:

A new criterion related to the requirements of the job
The questions used to assess a candidate against the new criterion
The responses to the questions from which a candidate can choose

The example then amends the vacancy selection process so that the questions are set as additional questions for candidates, visible on the agency portal.

The Criteria Library stores criteria used to specify job requirements for vacancies. You can use stored criteria when setting up new vacancies.

In Sage People Recruit, select the Criteria Library tab.
Sage People displays the Criteria Library Item Home page.
Select New:

Sage People displays the Criteria Library Item Edit page.

Complete the fields on the Edit page:

Field	What to enter
Details section
Criteria Name	Text. A name for this criterion.
Description	Text. A brief description of the criterion.
Family	Text. If the new criterion is part of a group of related criteria, enter the name of the group.
Family Level	Text. The level of the skill or competency.
Interview Questions	Leave blank.

Field	What to enter
Partly Meets Score to Exceeds Score	Enter the scores the candidate needs for each of the ratings Scores are awarded to candidates depending on their responses to the questions. For example:

Field

What to enter

Assessment of qualifying or external test score section

Partly Meets Score

to Exceeds Score

Enter the scores the candidate needs for each of the ratings Scores are awarded to candidates depending on their responses to the questions. For example:

Select Save.
Sage People Recruit displays the Criteria Library Item Detail page:
If you have additional criteria to add to the library, repeat steps 1 through 4.
At the bottom of the Criteria Library Item Detail page, in the Qualification Questions section, select New:
Sage People Recruit displays the Qualification Question Edit page.
Complete the fields in the Qualification Question Edit page:

Field	What to enter
Prompt	Text field. The question you want to ask the candidate about this criteria. If you have more than one question about a single criteria, you must enter each question on a separate Qualification Question Edit page.
Format	Picklist. Choose the format in which you want the possible responses displayed.
Order	Number. The order the questions are displayed to the candidate. If you have more than one question to ask the candidate, enter a number for the position in which you want this question displayed: 1 for first, 2 for second, and so on. Order is used for all questions relating to all criteria; if two or more questions relating to different criteria carry the same order number, those questions are displayed together. If you leave this field blank, questions are displayed in criteria order.
Minimum Score	The lowest score the candidate’s answer must rate to avoid rejection. You do not have to specify a minimum score, but if you do, candidates will fail if they do not meet the value you specify. Failed candidates are shown the questions they have failed on, but they cannot change their responses.

Select Save.
Sage People Recruit displays the Qualification Question summary page:
If you have more than one question about a single criterion, repeat steps 5 through 7.
At the bottom of the Qualification Question page, in the Qualification Responses section, select New Qualification Response:
Sage People Recruit displays the New Qualification Response page:

Complete the fields in the Qualification Response Edit page:

Field	What to enter
Prompt	Text. One possible response to the qualification question. The response is displayed with the question. You must complete a Qualification Response Edit page for each qualification response you wish to present to candidates.
Score	Number with up to two decimal places. The score you want to apply to the response. This must be one of the possible scores you set up for the criteria on the Criteria Library Item Detail page.
Order	Number. Responses are displayed by Order number, then by Score. If left blank, responses are displayed in score order. To user Order, enter a number.

Select Save & New to enter the second possible response to the question.
Repeat steps 9 and 10 until you have entered all possible responses to the question, then select Save.
Sage People Recruit displays the detail page for the last Qualification response you entered.
Select Submit for Approval.
Sage People Recruit asks you to confirm:
Select OK
Return to the vacancy and select Configure Selection Process:
Sage People displays the Vacancy Configure page.
On the Vacancy Configure page, select New/Edit Criteria:
Sage People displays the Criteria from Library page.
On the Criteria from Library page, select Other to display the list of criteria in this category, including the new criteria you added:
Check Assessed for candidates and Required by all candidates for the new criteria.
Select Save.
Sage People displays the Vacancy Configure page.
On the Vacancy Configure page, check that the new criteria have been added to the list of criteria and select Edit What Assessed When:
Sage People displays a list of available criteria with columns for each selection stage you have defined:
The selection process runs through the defined stages, from left to right. When you are using the Recruit Agency Portal for a vacancy, the first stage of recruitment is completion of a Portal form, regardless of the name of that stage. Criteria checked in the left-most column can be assessed with questions on the Portal.
Criteria with no associated questions are not displayed on the Portal, even if they are checked in the left-most column. Criteria with associated questions but no defined responses are displayed on the Portal, but with a blank selection box, so make sure you define questions and responses for any criteria assessment you want to be displayed on the Recruit Agency Portal.
Check the boxes for the new criteria in the Agency Portal column.
Select Save.

The questions to test candidates’ compliance with the new criteria are added to the Agency Portal.